Have a third Savannah
Parent's Meeting
At this time all health examinations should be turned in and all assessment fees paid. An updated itinerary should be handed out along with an accounting of money raised for the trip. This is a good time to answer any questions that they might have.

Tybee Island Marine Center

Discovery Walk at Tybee Marine Center

Map out your travel routes
 You will need to plot routes such as:

• Orlando to Savannah

• Orlando to your hotel

• Your hotel to Savannah 

• Savannah to Tybee Island

• The location of the nearest hospital

Check your monetary goals
 If you haven't met your fund-raising goals by now you  might want to schedule some more car washes or a yard/bake sale. If you need ideas check Money Earning Suggestions

Tybee Island Beach

Make up booklets for each chaperone
 Include items such as:

• Lodging information.

• Itinerary with phone numbers

• Safety rules for the trip.

• Cell phone numbers of all the chaperones and girls

• Phone number(s) of the Emergency Contact Person.

• Emergency information on all the girls (please note that this is something that is only for the adults -  the girls should NOT have access to it).

• Their approximate costs - food, tour fees etc.

• Copies of all the maps.

• Names of the girls that they will be responsible for during different parts the trips: Who will they be in the hotel rooms with?, Who will they be traveling with? and Who will they be touring with?

• Any other information that you feel it would be important for them to have. 

Plan a Pinning Ceremony to take place at the Birthplace
 Your girls should do this.
Type it up and make extra copies.

Tybee Lighthouse and Station

Submit your final
paperwork to Council
You will need to send in these five items to Citrus Council at least three months before departure.

• Final Application and Itinerary for an Extended Trip - requires SUM signature

• Troop Trip Roster of Participants and Emergency Contact Information - for each person traveling, including adults.

• Proposed Itinerary - FINAL Version

• Proof of extra insurance purchased (Form 3P) Activity Accident Insurance Manual

Please note: You can use your own forms for the roster and itinerary if you prefer.

Aerial view of Tybee Lighthouse

Send home a list of
food items for the trip
You will need drinking water in individual bottles and snacks & drinks for the evenings. A good idea is to ask only those parents that are not chaperoning to provide this. That way it is more equitable.

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