Have a third Savannah Parent's Meeting - At this time all health examinations should be turned in and all assessment fees paid. An updated itinerary should be handed out along with an accounting of money raised for the trip. This is a good time to answer any questions that they might have.

Map out your travel routes - You will need to plot routes such as:

• Orlando to Savannah

• Orlando to your hotel

• Your hotel to Savannah 

• Savannah to the nearest hospital

• Your hotel to the nearest hospital

Check your monetary goals - If you haven't met your fund-raising goals by now you  might want to schedule some more car washes or a yard/bake sale.

Make up booklets for each chaperone - Include items such as:

• Lodging information.

• Itinerary with phone numbers

• Safety rules for the trip.

• Cell phone numbers of all the chaperones and girls

• Phone number(s) of the Emergency Contact Person.

• Emergency information on all the girls (please note that this is something that is only for the adults -  the girls should NOT have access to it).

• Their approximate costs - food, tour fees etc.

• Copies of all the maps.

• Names of the girls that they will be responsible for during different parts the trips: Who will they be in the hotel rooms with?, Who will they be traveling with? and Who will they be touring with?

• Any other information that you feel it would be important for them to have. 

Submit your final paperwork to Council - You will need to send in these five items to Citrus Council at least two months before departure.

• Final Application and Itinerary for an Extended Trip - requires SUM signature

• Troop Trip Roster of Participants and Emergency Contact Information - for each person traveling, including adults.

• Proposed Budget Workshop - FINAL VERSION

• Proposed Itinerary - FINAL VERSION

• Proof of extra insurance purchased (form 3P)

Plan a Pinning Ceremony to take place at the Birthplace - Your girls should do this. Type it up and make extra copies.

Send home a list of food items for the trip - You will need drinking water in individual bottles and snacks & drinks for the evenings. A good idea is to ask only those parents that are not chaperoning to provide this. That way it is more equitable.